The Provincial Grand Lodge of East Lancashire
The Provincial Grand Lodge of East Lancashire

Golden Jubilee

A Golden Jubilee Celebration is the most frequent of the special occasions held within the Province of East Lancashire. The attainment of 50 years service to Freemasonry is, however, a very special achievement and the celebration is a unique event for the Brother and the Lodge concerned.

Freemasonry should provide fun and enjoyment whilst at the same time, we should derive satisfaction and fulfillment from a ceremony carried out to the best of our ability.

With these objectives in view, hopefully, the following information will assist in achieving a very enjoyable and memorable celebratory evening for the Brother, the members of the Lodge and their guests.

Eligibility

2.1     The attainment of 50, 60 or 70 years of continuous personal service to Freemasonry is recognised and acknowledged by the provision of an Illuminated Certificate containing the Provincial Seal and duly signed by the RW Provincial Grand Master (PGM).

2.2     The Brother need not have given all of his service to the same Lodge or the same Province but he must be a current (subscribing) member of the Province of East Lancashire.

2.3     When a Brother is not a subscribing member of the Province, a “Local Certificate” may be prepared by the relevant District at the discretion of, and duly signed by, the Assistant Provincial Grand Master with special responsibility for that District.

Presentation of the Illuminated Certificate

3.1     The Assistant Provincial Grand Master (APGM) with special responsibility for the District concerned is usually the Principal Officer at a Golden Jubilee Celebration [50th] and will make the presentation of the Illuminated Certificate.

3.2     The Deputy Provincial Grand Master (DPGM) is usually the Principal Officer at a Diamond Jubilee Celebration [60th] and will make the presentation of the Illuminated Certificate.

3.3     The PGM is usually the Principal Officer at a Platinum Jubilee Celebration [70th] and will make the presentation of the Illuminated Certificate.

The PGM is usually the Principal Officer at a Personal 50th or a Personal 60th Celebration of a Chain Bearer and will make the presentation of the Illuminated Certificate.

Overall Responsibility for a Golden Jubilee Celebration

4.1     THE APGM

4.1.1     The APGM is the Principal Officer at a Golden Jubilee Celebration and he determines the Delegation.

He is normally accompanied by a Provincial Deputy Grand Director of Ceremonies, as indicated in Team G, together with members of his District Team.

4.1.2     If, the PGM or the DPGM is in attendance, the APGM is responsible for sending to the Provincial Secretariat the appropriate information and data relating to the event, and the details of the Lodge and its members, for onward transmission to the PGM or the DPGM within a given timescale.

4.2     THE PROVINCIAL GRAND DIRECTOR OF CEREMONIES

4.2.1     The ProvGDC will allocate a Deputy or an Assistant Grand Director of Ceremonies to accompany the APGM.

4.2.2     The ProvDepGDC or the ProvAGDC will be the Director of Ceremonies whilst the APGM is present during the Ceremony and the Festive Board.

4.3     THE DISTRICT SECRETARY

4.3.1     The District Secretary is usually the ‘Lead Officer’ and Principal Administrator.

4.3.2     He is responsible for the collation and the dissemination of information as required by the APGM, Provincial Secretariat, Lodge Secretary and ProvGDC.

4.4      THE LODGE SECRETARY

4.4.1     The Lodge Secretary is responsible for providing the necessary information required by the APGM, via the District Secretary; Provincial Secretariat, ProvGDC or his nominee and Lodge Members.

4.5     THE LODGE DIRECTOR of CEREMONIES

4.5.1     When the APGM is present the ProvDepGDC, will be responsible for the procedure during the evening, however, the Lodge DC will take responsibility at all other times.

4.6     THE PROVINCIAL GRAND SECRETARY

4.6.1     The ProvGSec is responsible for the:
‘Illuminated Certificate’ and the ‘Letter of Congratulations’ duly signed by the PGM;
maintenance of the Schedule, data and recording of the Personal Celebrations.

4.6.2     When the PGM or the DPGM is in attendance the Provincial Grand Secretary has overall responsibility for the administrative arrangements, including the Provincial Deputation.

Arranging the Celebration

5.1      THE PROVINCIAL SECRETARIAT

5.1.1   A Schedule of Personal Celebrations will be compiled, indicating the subscribing and non-subscribing members of the Province on the current database who will be approaching the following attainments during the ensuing two-year period:

  • 50, 60, and 70 years of service to Freemasonry;
  • 65 years of service to Freemasonry;
  • 50 years of service to a Lodge.

5.1.2   A copy of the schedule will be distributed in August of each year to each of the following:

  • RWPGM;
  • DPGM;
  • APGM;
  • ProvGDC;
  • District Secretary;
  • District Chairman.

5.1.3   The distributed schedule will include the:

  • Principal Officer;
  • details required for the Illuminated Certificate;
  • location of the celebration;
  • Celebration dates, which have been notified.

These items will be updated, subject to any changes or information subsequently provided.

The Lodge Secretary

5.2.1   The Lodge Secretary may be advised by the District Secretary, or may already be aware, of a brother approaching 50 years service to Freemasonry.

At least 12 months prior to the achievement date, the Lodge should establish:

(a)   The Brother concerned is qualified by virtue of;

  • years of service;
  • being a subscribing member of the Province.

(b)   A potential celebration date.

  • Only in very exceptional circumstances would the celebration date precede the achievement date.
  • Under normal circumstances, no other business is normally conducted at this meeting so as not to detract from the celebration of the Brother.

(c)   The most appropriate type of celebration for the recipient’s personal circumstances. The options may be:

  • Formal; [Team K in attendance]
  • low key;
  • Private presentation by the APGM and/or a small number of Lodge Members.
  • The Illuminated Certificate posted directly to the recipient.

5.2.2   The Lodge Secretary should then make a formal request to the District Secretary for the celebration to take place, using the Details of the Celebration Form shown in Appendix 1 to supply all the necessary information.

The District Secretary

5.3.1   The District Secretary will liaise with the appropriate Lodge Secretary regarding any unconfirmed celebration dates on the Schedule of Personal Celebrations. The Lodge Secretary should be advised of the respective brother’s approaching qualification date at least 12 months in advance.

5.3.2   On receipt of the Details of the Celebration Form from the Lodge Secretary, the availability of the APGM and his District Delegation needs to be ascertained.
Should the suggested date be unsuitable, the APGM will determine the date of the celebration after due consultation with the Lodge has taken place.

5.3.3   The District Secretary is asked to confirm all details and supply any outstanding information, after liaising with the Lodge concerned, prior to emailing the Details of Celebration Form, to the Provincial Secretariat.

5.3.4   When the Brother is a Joining Member, or has been a member of another Province or Constitution and subsequently the Initiation Date or the number of years of service cannot be validated locally, the Provincial Grand Secretary will make due enquiries if requested by the District Secretary.

Preparing for the Celebration 

6.1         THE PROVINCIAL SECRETARIAT

6.1.1      On receipt of the confirmed details via Details of Celebration Form, the Provincial Secretariat will: –

  • reconcile the details with the computer database and update the Schedule of Personal Celebrations,
  • advise the Provincial Grand Director of Ceremonies of the agreed details for the celebration,
  • place the appropriate information on the Provincial Website Calendar and email confirmation to the District Secretary on completion.

The Lodge Secretary

6.2.1      Apply for a dispensation, if necessary.

6.2.2      There are many variable considerations to be made to mark the formal occasion; amongst these the Lodge will need to decide whether:

  • a tribute is to be made to the Recipient;
  • to read the minutes appertaining to the Recipient’s;
    (a)        initial interview with the Past Masters,
    (b)        Initiation and
    (c)        Installation;
  • a donation is to be made to:
    (a)        A Masonic Charity,
    (b)        Local Charities.
    (Donations to Masonic Charities should be presented to the APGM during the Lodge Meeting);
  • A gift is to be made to the Brother celebrating 50 years.

6.2.3      In order to facilitate adequate planning and preparation, which is essential for a successful celebration and the maximum enjoyment of all present at the occasion, the following should be forwarded to the District Secretary:

  • a draft copy of the Summons;
    A Draft layout for the Business Agenda is shown in Appendix 2. No further items should be introduced or amended without the prior approval of the APGM.
  • a copy of the tribute, if requested,
  • the names of the brethren proposing or responding to a Toast at the Festive Board, using the Draft Toast List shown at Appendix 3,
  • a copy of the Toast and Response to item 7 on the Draft Toast List, if requested,
  • the CVs of the brethren pertinent to the occasion, if requested, (Appendix 4comprises a Pro Forma Curriculum Vitae Form),
  • a draft of the Festive Board seating arrangements, if requested, (Appendix 5 – Seating at the Festive Board, Personal 50th Celebration, provides the associated protocol),
  • the name(s) and rank(s) of any Grand Officer(s) and Distinguished Guest(s) expected to attend the occasion,
  • the time, date and place of the normal Lodge rehearsal.

6.2.4      The Lodge Secretary must also send a Summons and a specific invitation to the celebration to each member of the Delegation.

The District Secretary

6.3.1 Membership of the attending Delegation must be finalised.

6.3.2 The following exchange of information should take place:

  • The Lodge Secretary informed as soon as possible of the names, rank and contact details of the Delegation.
  • The; Draft Summons, Toast List, Tribute, Toasts and Responses, CV’s, List of any Grand Officers or Distinguished Guests and the Seating Arrangements, to be forwarded, as required by the APGM.
  • The ProvDepGDC must be informed as soon as possible of the
    • Lodge normal rehearsal details,
    • name(s) and rank(s) of any Grand Officer(s) or Distinguished Guest(s),
    • name and ranks of the Delegation, and
    • parking arrangements and directions to the Masonic Hall.

The Provincial Deputy Grand Director of Ceremonies

6.4.1 The ProvDepGDC will be responsible for the administration of the rehearsals, via contact with the District Secretary and the Lodge Secretary.

The Celebration

7.1 THE PROVINCIAL SECRETARIAT

7.1.1 The ‘Illuminated Certificate’ and the ‘Letter of Congratulations’ duly signed by the Right Worshipful Provincial Grand Master, together with the recipient’s Confidential Data Sheet and any other additional information brought to the attention of the Provincial Grand Secretary, will be conveyed to the APGM in adequate time for the celebration. The Principal Officer and the Lead Officer will be notified when these are completed and ready for presentation

7.1.2 All brethren on the Schedule of Personal Celebrations, who achieve the personal attainment of 50, 60 or 70 years of service to Freemasonry, will be recorded in the minutes of Provincial Grand Lodge of East Lancashire. The names of the brethren will also be published in ‘The Deacon’ newspaper, together with those who achieve 65 years of service to Freemasonry and 50 years service to the Lodge.

The Lodge Director of Ceremonies 

7.2.1 Two rehearsals usually take place, one on the normal practice night and the other, 1¼ hours before the actual ceremony. Each rehearsal should take place in the lodge room to be used and will be attended by a ProvDepGDC. The Lodge DC should attend and ensure that at least the WM, SW, JW, Deacons and Inner Guard are present.

7.2.2 Any special items to take place at the meeting or at the Festive Board [cheques, raffles or other presentations etc,] should be discussed with the ProvDepGDC at the rehearsal.

7.2.3 The predetermined seating arrangements for the Delegation, Grand Officers, Distinguished Guests and the Recipient should be reserved, preferably by the use of named reserved cards. The Recipient will be invited to sit next to the Senior Deacon. A spare seat will be needed for the WM and a spare chair will also be needed for the Recipient.

The Provincial Deputy Grand Director of Ceremonies

7.3.1 The ProvDepGDC will attend the rehearsals, arrange the processional order and conduct the proceedings during the presence of the APGM.

7.4 THE LODGE SECRETARY

7.4.1 The Lodge Secretary should ensure that the:

  • spare Summons, Toast List and cheque/s are available, together with any gift and the Dispensation, if applicable;
  • catering arrangements are in place.

Appendices