Consolidation

AGENDA FOR THE FINAL LODGE MEETING

The following is a suggested outline for the agenda of the final Summons to the last Meeting of the Lodge.

To open the Lodge.
To receive the Assistant Provincial Grand Master W.Bro……….. together with a Deputation
To read for confirmation the Minutes of the previous Regular Meeting held on ………………
Having decided that this is the final meeting of the Lodge, before amalgamation with…………………. approval is now required for the decisions taken at the previous meeting:-

[a] The artefacts of the Lodge be passed to the amalgamated Lodge as directed by the appointed trustees
[b] The Masters Chain to be handed over to ………………..
[c] All monies remaining in the Lodge accounts to be consolidated and used to:-

[i] settle all outstanding debts and dues;
[ii] pay any remaining balance to [the receiving Lodge].
To receive and, if approved, pass provisional Accounts as presented by the Treasurer and duly audited.
To elect Trustees to ensure that the closure of the Lodge affairs are in accordance with the above resolutions and to close the final accounts. [The WM, Secretary, Treasurer, Almoner and a Senior Past Master are recommended] who will draw up final Accounts, duly audited, after all transactions are complete.
To collect Alms.
To receive a brief address on the History of the Lodge delivered by Bro ……
The Worshipful Master to hand over the Warrant to the APGM or his representative.
Response by the APGM.
To finally close the Lodge.

Any of these items may be amended or further items added to suit the needs of the particular Lodge concerned. If in doubt, consult further with the APGM, Co-ordinator or the Provincial Grand Secretary.

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