NOTE

ACTION

DATE

COMMENTS

1

Meeting with PGScribe E, ProvGDC, Members of Provincial Secretariat plus Lodge Representatives ie Z, DC and ScribeE

2

Short precis of history of closing Chapter/s

2

Short precis of history of receiving Chapter

2

Indication of proposed Amalgamation Date

2

Letter to PGScribeE stating Chapters are fully aware of commitment to Amalgamation including covering cost of event and providing specific information on time.

2

Fee for Certificate of Amalgamation to ProvGScribe E [cheque made payable to Supreme Grand Chapter]

2

Advise PGScribe E if the Chapter intend to make ME Grand Superintendent an honorary Member

2

Payment of the Fee for the Charter

3

Send CV on Amalgamated Chapter Members:

• Z
• H
• J
• Scribe E
• DC
• Senior Member of Chapter
• Junior Member of Chapter

3

Apply for Dispensation (if required)

3

Draft Summons sent to Prov Grand Scribe E for approval

3

Amalgamation Programme sent to Prov Grand Scribe E for approval

3

Advise Prov Grand Scribe E of any presentations of cheques

3

Advise the Prov Grand Scribe E of any Banners

3

Discussed with Prov Grand Scribe E photographs required

3

Arrange changing facilities with Hall Manager

3

Arrange Photographer

4

Send draft speeches:

• H at Social Board
• J at Social Board
• Responses to MEGS at the Social Board.

5

Advise PGDC of rehearsal dates and times

6

Summons distributed

6

Send personal invitation to ME Grand Superintendent

6

Send Summons and any details of Meeting to the Provincial Deputation.

7

Advise Prov Grand Scribe E of any Grand  Officers attending Meeting

7

Advise Prov Grand Scribe E of any Grand  Officers dining