Consolidation

AGENDA FOR FINAL MEETING

The following is a suggested outline for the agenda of the final Summons to the last Meeting of a closing Chapter.

To open the Chapter.
To read and if approved, confirm the Minutes of the previous regular meeting held on ………………
Having decided that this is the final meeting of the Chapter, approval is now required for the decisions taken at the last meeting:-

[a] The artefacts of the Chapter be disposed of as directed by the First principal and Scribe E, with any remaining items submitted to the Province for re-allocation as appropriate.

[b] The Principal’s Chains to be handed over to the Province to form the centrepiece of a display case of Chapter memorabilia.

[c] All monies remaining in the Chapter accounts to be consolidated and used to:-
[i]         settle all outstanding debts and dues;
[ii]        pay the joining fees of the members into their new Chapters;
[iii]       make donations to the following charities [specify the amounts and the names of the charities chosen, whether Masonic or non-Masonic]
[iv]       make provision to pay for the display-case and to insure it for a number of years;
[v]        make provision through the ELMBI for the future care of the Chapter widows;
[vi]       pay any remaining balance to [specify selected good cause].

[d] That all Chapter records, registers, minute books and accounts books be finalised and passed to the Provincial Grand Scribe E. for safe keeping.

[e] To pass to the Provincial Grand Scribe E.
[i]         a list of the Chapter Widows with the request that henceforth they be cared for under the arrangements made with the ELMBI;
[ii]        a list of the members at the time of closure and showing the Chapters to which each will transfer.
To receive and, if approved, pass the final Accounts as presented by the Treasurer and duly audited.
To elect four Trustees to ensure that the closure of the Chapter affairs are in accordance with the above resolutions and to close the final accounts [The First Principal, Scribe E.Treasurer and Senior Chapter member are recommended].
To collect Alms.
To receive a brief address on the History of the Chapter delivered by Com’ ……
The APGPrins receives the Charter from the First Principal
Response by the APGPrins
To finally close the Chapter.

Any of these items may be amended or further items added to suit the needs of the particular chapter concerned. If in doubt, consult further with the APGPrins or the Provincial Grand Scribe E.

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