Number

Action

Date

Comment

1

Attendance at initial meeting with ProvGSec

2

Agreement on communication routes

3

Lodge By-Laws amendment proposals

4

Petition for a Certificate of Amalgamation signed by receiving Lodge [WM & Wardens]

5

Petition for a Certificate of Amalgamation signed by closing Lodge/s [WM & Wardens]

6

Supporting letter from APGM containing reasons for:
Amalgamation. Number and names of Members of each Lodge.
Destination of each Member of the closing Lodge.
Comments regarding specific integration issues.

7

Short précis of history of closing Lodge(s).

8

Short précis history of receiving Lodge .

9

Indication of proposed Amalgamation Date.

10

Letter to ProvGSec stating Lodges are fully aware of commitment to Amalgamation including covering cost of event and providing specific information on time.

11

Fee for Certificate of Amalgamation to ProvGSec [cheque made payable to UGLE].

12

Advise ProvGSec if the Lodge intend to make PGM / DPGM honorary members.

13

Payment of the Fee for the Warrant.

14

Send CV on Amalgamated Lodge members:

15

Apply for Dispensation ( if required).

16

Draft Summons sent to ProvGSec for approval.

17

Amalgamation Programme sent to ProvGSec for approval.

18

Advise PGSec of any presentations of cheques.

19

Advise the ProvGSec of any Banners.

20

Discussed with PGSec photographs required.

21

Arrange changing facilities with Hall Manager.

22

Arrange Photographer.

23

Send draft speeches for:

24

Advise ProvGDC of rehearsal dates and times.

25

Summons distributed.

26

Send personal invitation to DPGM.

27

Send summons and any details of meeting to the Provincial Delegation.

28

Advise ProvGSec of any additional Grand Officers attending meeting.

29

Advise ProvGSec of any additional Grand Officers dining.